General Ledger

Here is a very brief outline of some of the capabilities of our General Ledger application:


A double-entry general ledger for users with little background in accounting, based on a single window for entering balanced Journal Entries and a very simple visual method for creating custom financial reports. Puts functional general-ledger accounting in businesses who never thought they could.

How our customers use our General Ledger application

First, our customers' accountants give them a Chart of Accounts and guidance on how they should post daily activity to accounts. (Our ledger application includes a sample Chart, but we recommend that only as a guide. Accountants know best!)

Then, we show them how to build their database, including formatting their primary reports, and we help them configure their other applications to create the relevant transactions.

Finally, we help them set up routines by which most of the ledger work is done automatically by the various applications, and we show them how to enter some recurring periodic work directly into the general-ledger application.

They key here is that the overwhelming volume of this work becomes a by-product of our customers' regular routines. They can create meaningful up-to-the-minute reports at any time and turn over complete detailed information to their accountants. Actually, our experience is that accounting professionals love this, because it saves them a lot of scut work they hate, and they can focus on the analysis and advisory services that are their primary products.

Note: This application does not normally take the place of professional accounting for a business. It just brings the day-to-day work "in-house" for timely and cost-effective reporting. We do not provide consulting on accounting beyond support for our applications themselves. However, we do connect your accountant's guidelines with your daily routines.


Reports and Documents


Some Samples

The application launches directly into a window for entering and editing Journal Entries.

Each Journal Entry is dated and assigned to one of seven journals (Sales, Cash-Receipts, Accounts-Payable, Disbursements, Payroll, and General) and one of twelve or thirteen periods. You can also give further detail in "Source" or "Description". (Automatic posting from other applications uses these to identify, for example, a receivable or payable invoice, customer or vendor, or payroll batch.)

The grid in the middle of the window breaks the Journal Entry into debit and credit amounts. It shows subtotals, and will not allow you to mistakenly save an out-of-balance Entry.

At any time, you can press F9 and review the current balances for an account.

This one window shows all the periodic balances -- for the current and previous years and budgets. It initially shows the totals for all departments, but you can select individual ones, and your can review balances for other years.


Report Formatting

You can create your own Balance Sheets and Income Statements by connecting one or more account balances with descriptions, including subtotaling, like this.

This is one of the real strengths of this application! You just define each report line, its description, which account balances you want to sum and the columns in which you want to print that -- all however you want it.


Adding New Accounts

We use a familiar Windows "wizard" routine for adding new general-ledger accounts.

This makes initially building your Chart of Accounts and adding accounts down the road -- and accurately typing the new accounts to report formatting -- a snap!

Click here for more on the wizard for adding new general-ledger accounts.



We are constanatly adding utility routines that pour through the database and find anomalies.

These help eliminate the "needle-in-a-haystack" nature of accounting problems.



These are just some highlights. There's much more to this application. Please give us a call, and we can review the details.